Privacy Policy
Last modified: 6th March 2026
Introduction
This is the privacy statement of The Marquis (hereinafter “The Marquis,” “we,” “us” or “ourselves”).
1. Scope
This Privacy Policy (“policy”) applies to services provided by us. The policy sets out how The Marquis uses and protects your personal data on our website.
This policy explains what information we collect from users of our services (a “user”, “you”, or “your”), including information that may be used to personally identify you (“personal data”) and how we use it. We encourage you to read the details below. This Policy applies to any user or visitor to our Services. We will be the controller of your personal data provided to, or collected by or for, or processed in connection with,
our services.
This privacy statement does not apply to websites of third parties to which you are referred by means of links on our websites. We cannot guarantee that these third parties will handle your personal data in a reliable or safe manner. We recommend that you read the privacy statements of these parties before using their products or services.
2. Objectives
Your privacy is of great importance to us. We therefore purpose to: store, save, and otherwise process your personal data in a secure manner. In this privacy policy, we explain which personal data is collected, how we process that data, and why we do so.
3. Modifications
We may modify this privacy statement at any time. The most recent version can always be found on this website. At the top, you can see when this statement was last modified. We advise you to consult this privacy statement regularly so that you are aware of any changes.
4. Parties
This privacy statement applies to the following parties:
(a) Visitors to one of our websites.
(b) Applicants who are looking for a job or internship at The Marquis.
(c) Customers of The Marquis or who work at one of our customers.
(d) Suppliers and Partners with whom The Marquis purchases products or services, or who work for a
supplier or partner.
(e) Third Parties who are not Customers or Partners, but whose personal data are stored in our systems.
5. Types of Personal Data we collect from you and their purpose
5.1 Website Visitors
We process the following personal data of Website Visitors:
(a) Identity Data: name, gender
(b) Contact Data: postal address, e-mail addresses, telephone number, contact information of your representative, information on your place of business/company
(c) Technical Data: internet protocol address (i.e., IP address), browser and device information and information collected through technologies such as cookies and similar techniques
(d) Usage Data: responses to surveys that we may ask you to complete for research purposes or to help direct Company activities, enquiries made to us, data obtained from event registration or download forms.
Purpose: To communicate regarding requests, allow application of interested customers and
applicants, disseminate event information, send newsletters/brochures, and provide information related to our services.
5.2 Applicants
If provided by you, we process the following personal data:
(a) Identity data: name, gender, date of birth, and nationality.
(b) Usage data: Education, courses, internships, and current employment data, information contained in a CV, cover letter, references, and grades.
Purpose: To identify the Applicant, communicate about the application process, assess suitability for a vacant position, and comply with applicable laws.
5.3 Customers
We process the following personal data from our Customers (or individuals working for them):
● Identity Data: name
● Contact Data: postal address, telephone numbers, e-mail addresses.
● Data relevant to the performance of our services (e.g job titles, billing information).
Purpose: To establish identity, enter into contracts, perform services, record fees, and process payments.
5.4 Suppliers and Partners
We process the following personal data:
(a) Contact Data: name, postal address, telephone numbers, e-mail addresses).
(b) Data required for booking appointments or accessing our services.
Purpose: To enter into contracts, maintain communication and process payments.
5.5 Third Parties
We process the following personal data:(a) The content of electronic messages originating from or intended for Third Parties.
(b) Data provided to us by Customers, Suppliers, or public sources in the context of our services.
Purpose: To perform our services for our Customers or to facilitate communication between stakeholders.
6. Legal Basis for Processing Personal Data
We base our processing of personal data on the following legal grounds (in compliance with applicable data protection laws, such as the Data Protection Act, 2019.
(a) Consent: When you have explicitly given us permission to process your data.
(b) Performance of a Contract: When processing is necessary to execute a contract to which you are a party.
(c) Legal Obligation: When we must process data to comply with the law.
(d) Vital Interests: When we must protect the vital interests of the data subject or another natural person.
(e) Public Interest: When performing a task carried out in the public interest or in the exercise of official authority vested in the controller, performing any task carried out by a public authority and for the exercise of any other functions of a public nature.
(f) Legitimate Interest: When processing is necessary for our business interests, provided those interests do not outweigh your fundamental rights and freedoms.
7. Sharing Personal Data
The Marquis may provide your personal data to a third party if necessary for the purposes described above.
In addition, we share data in the following situations:
7.1 Third Parties Providing Services
We share information with partners and suppliers who assist us. They include:
(a) Analytics Providers: To discover website bottlenecks and visitor interests.
(b) Customer Relationship Management Systems: To maintain contact details and communication.
(c) Accounting/Financial Systems: To handle invoicing and payments.
(d) Recruitment Tools: To manage applications.
We have concluded data processing agreements with these parties to ensure strict guidelines on data storage and processing.7.2 Public Interest Concerns
We may disclose personal data to governmental authorities, lawyers, or investigative bodies to:
(a) Respond to legal claims.
(b) Comply with court orders or governmental requests.
(c) Protect intellectual property, rights, and safety.
(d) Prevent unlawful activities such as fraud or cybercrime.
7.3 Sale of Our Business
If The Marquis faces a bankruptcy, merger, acquisition, or reorganization, your personal data may be transferred to a third party as a business asset.
We may share your personal data with third parties in the following ways:
(a) Upon your written request or that of a third party indicating the purpose for which the
personal data is required, the duration in which the personal data shall be retained and
proof of the safeguards put in place to secure personal data from unlawful disclosure.
(b) Upon receiving personal data from a third party as joint participant in a data sharing
arrangement
(c) Through exchange or transmission of personal data
(d) By providing third parties with access to personal data on our information systems
(e) Through separate or joint initiatives by ourselves to pool personal data making the data
available to each other or third-party
(f) Through routine data sharing between us and third parties on a regular or pre-planned basis.
8. Your Rights
You have the right to request:
(a) Rectification, or erasure of your personal data. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. It also enables you to ask us to delete or remove personal data where
there is no good reason for us continuing to process it.
(b) Restriction by objecting to processing of all or part of your personal data, where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object. We shall suspend the processing of your personal data in one of the following scenarios:
(i) If you want us to establish the data’s accuracy;
(ii) Where our use of the data is unlawful but you do not want us to erase it;
(iii) Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
(iv) You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.(c) Access to information on the use to which your personal data is to be put- This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
(d) Withdrawal of your consent to processing of your personal data.
(e) Data portability where you request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
No fee required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
To exercise your rights, please contact us info@hayerone.com. Please email us to the email address provided so we can verify your identity. We aim to respond to requests We try to respond to all legitimate requests within 45 days. Occasionally it could take us longer than 45 days if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
9. Our Obligations
We are obligated to:
(a) Data Protection Impact Assessement: Conduct a Data Protection Impact Assessment before processing any data that is likely to pose a high risk to your rights.
(b) Notification: Notify you in so far as is practicable and before collection of your data of: your rights, that your data is being collected, the purpose of collection of your data, contacts of third parties to whom your data may be shared to, whether your data is being collected voluntarily or mandatorily,
measures taken to ensure the confidentiality of your data and the consequences of failing to provide us with the requested data.
(c) Retention: Retain your data for as long as is reasonably necessary for the purpose of which thedata was collected.